Bridge to High School

Data Exchange & KID TALK

In DC, students and families have many high school options to choose among. However, this choice landscape often presents logistical challenges for high schools, with many enrolling students from dozens of different middle schools – across DCPS and public charter campuses – but lacking important quantitative and qualitative information upfront to serve incoming 9th graders well.

Created by schools, for schools, the Bridge to High School Data Exchange and Kid Talk equip educators with key student-level information and opportunities to connect with one another to better serve rising 9th graders.

 

WHY FOCUS ON THE TRANSITION TO 9TH GRADE?

The transition from 8th through 9th grades is a critical time for students. A 2014 comprehensive study of DC high school students found that 26% of the variation in their chances of graduating could be explained by 8th grade characteristics, with key predictive factors including SPED, ELL, and overage status; math and reading proficiency levels; absences; and course performance. The study also found that roughly half of first-time 9th graders were “off track” by the end of their freshman year. By leveraging data and insights on incoming 9th graders early and consistently, schools have a better chance of targeting the right supports to ensure more students start high school off on the right foot. For more details on what to expect at the Kid Talk, review our Frequently Asked Questions.

 

WHAT IS THE BRIDGE TO HIGH SCHOOL DATA EXCHANGE AND KID TALK?

Launched in 2016, the Bridge to High School Data Exchange (Data Exchange) is a standardized process that transmits individual-level data quickly, automatically, and consistently for students as they move from middle to high school. This data is transmitted among participating LEAs, with the understanding that each LEA is responsible for collecting and distributing relevant data among its respective middle and high school campuses. Since its launch, the Data Exchange has scaled to include the majority of DC LEAs with campuses serving grades 8 and 9.  For a list of LEAs that participated last year, review our Frequently Asked Questions.

As a complement to the information shared through the Data Exchange, the Kid Talk offers middle and high school staff the opportunity to connect with one another in person to: 1) Review 8th grade data and offer insights to guide student-specific planning for rising 9th graders, and 2) Launch ongoing working relationships between middle and high schools to continue supporting shared students throughout their freshman year.

 

WHAT CAN I EXPECT AS A PARTICIPATING LEA?

If your LEA serves 8th graders:

  • On behalf of your campuses, your LEA is required to submit final 8th grade math and English grades and course names; final interim assessment data (MAP, ANet, or i-Ready); and anecdotal information regarding students’ strengths (optional). Additional standardized data (e.g. demographic information, SPED status, ELL status, attendance, and PARCC scores) will be provided by OSSE.
  • You are invited to register your campuses for the Kid Talk to meet with staff from high schools where your exiting 8th graders will be enrolling, review key data, and offer insights to help high schools prepare for their incoming students.
  • Your LEA will receive an enrollment report identifying where your exited 8th graders enrolled for 9th grade, as well as mid-year and end-of-year 9th grade math and English course grades and total number of first-year credits accrued for students attending a participating high school. As an LEA, you are responsible for collecting and distributing data to your respective campuses. (Note: LEAs must submit completed 8th grade data templates in order to be eligible to receive 9th grade enrollment reports, as well as mid- and end-of year data.)

If your LEA serves 9th graders:

  • On behalf of your campuses, throughout the summer, your LEA will receive select data on enrolling 9th graders (e.g. demographic information, SPED status, ELL status, attendance, PARCC scores, interim assessment data, final 8th grade math and English course names and grades, anecdotal information) to help plan course placement, resource allocation, and other necessary transition supports.
  • You are invited to register your campuses for the Kid Talk to meet with staff from middle schools from which your incoming 9th graders will be enrolling, review key data, and solicit insights to help you prepare.
  • You are required to submit mid- and end-of-year 9th grade math and English grades and total first year credits accrued to be distributed back to participating middle schools. As an LEA, you are responsible for collecting and distributing data to your respective campuses. (Note: LEAs must submit completed 9th grade data templates in order to be eligible to participate in next year's Data Exchange.)


If you represent an individual school campus and are interested in participating in the Bridge to High School Data Exchange and Kid Talk, you must:

  • First, confirm that an LEA Commitment Form and LEA Data Consent Form have been submitted on behalf of your campus. To confirm, contact a representative from your LEA or reach out to Jessica Jackson at OSSE at jessicak.jackson@dc.gov. (Remember that, for this project, student-level data is exchanged with LEAs, which are then responsible for collecting and distributing student data among their respective campuses.)
  • Second, indicate your school campus’ interest in participating in the Kid Talk HERE. Remember that in order for your campus to participate in the Kid Talk, your LEA must be enrolled in the Data Exchange.
     

Interested in learning more?

Click to access the appropriate tool or resource below, or email Jessica Jackson, Project Director, at jessicak.jackson@dc.gov

SY2018 – 2019:

 

SY2017-2018:

 

OVERVIEW PRESENTATION

Download the recorded PowerPoint presentation for a narrated overview of the Bridge to High School Data Exchange and Kid Talk. To hear the narration after downloading, select the "Slide Show" tab and then "From the Beginning." The presentation is approximately 17 minutes long. 


FREQUENTLY ASKED QUESTIONS

+ Who manages the Bridge to High School Data Exchange and Kid Talk?

This project was originally designed and launched by Raise DC’s 9th Grade Counts Network and is jointly managed by Raise DC and the Office of the State Superintendent of Education (OSSE).

+ How will student-level data be collected and transmitted? What about student privacy protections?

In compliance with FERPA guidelines, upon enrollment verification, student-level data may be transferred among LEAs through an approved sponsoring organization (OSSE). All participating LEAs must submit a Data Consent Form to participate in this project.

The Data Exchange collects student-level information from two sources: OSSE’s Statewide Longitudinal Education Data system (SLED) and LEAs. While much of the data is provided by SLED (e.g. demographic data, attendance, SPED, and ELL status), there are several data points that must be provided by LEAs directly (e.g. course grades).

The Data Exchange utilizes two platforms, Box and Qlik. Box is used to download the required data templates and upload completed templates with your students' data. Your user ID and password for Box are the same credentials you use for eSchoolPlus. LEAs with middle schools will also be able to securely access via Box 9th grade enrollment reports and key 9th grade outcomes data on their alumni. Qlik is used by LEAs with high schools to securely view data on their enrolling 9th graders. Your user ID and password for Qlik are the same credentials you use for SLED (Statewide Longitudinal Education Data system).

Once you have signed and submitted your LEA Commitment and Data Consent Forms, you will receive an email from OSSE with directions and credentials to access Box and Qlik. If you cannot remember your login credentials or have moved to a new LEA and need to update your access, please contact sled.info@dc.gov and copy Jessica Jackson (jessicak.jackson@dc.gov).

Please note that any data not already contained in SLED will not be fed into SLED, and while Raise DC provides project management support, it will not have access to student-level data. LEAs agree to destroy all personally identifiable data in accordance with the Data Consent Form.

+ Which LEAs are participating this year?

SY18-19 has seen the greatest levels of participation thus far, with 95% of eligible middle and high school campuses participating.

Participating LEAs include:

(An * indicates the LEA is also participating in Kid Talk; select DCPS campuses are participating.)

Yes. Both the LEA Commitment Form and Data Consent Form were due April 30, 2018.

+ DO DC PRIVATE SCHOOLS PARTICIPATE? WHAT ABOUT OUT-OF-STATE SCHOOLS?

Currently, only DC public LEAs (DCPS and public charter schools) can elect to participate in the Bridge to High School Data Exchange and Kid Talk.

+ WHAT CAN I EXPECT BEFORE, DURING, AND AFTER THE KID TALK?

Prior to the Kid Talk on Aug. 3, participating LEAs will receive from OSSE (via Box) a spreadsheet of students to be discussed. Students will be identified based on which campuses opt in to the Kid Talk. There are several steps schools are asked to take in preparation for the event:

Middle school representatives must:

  • Review their LEA’s submitted 8th grade templates for data on students to be discussed
  • Be familiar with the topics in the Kid Talk notes template and event protocols (to be provided)
  • Consult with teammates to ensure you are equipped with relevant information to share

High school representatives must:

  • Review Qlik data on students to be discussed
  • Be familiar with the topics in the Kid Talk notes template and event protocols (to be provided)
  • Define additional questions to ask your middle school colleagues

During the Kid Talk, participants will be provided a detailed schedule with time blocks that correlate to the volume of students enrolling from a specific middle school to a specific high school. All participants are expected to come prepared with a laptop and having done sufficient advanced preparation. The standard Kid Talk notes template and agreed-upon protocols will help structure conversations so they are insightful and solutions-oriented. While advanced preparation and adherence to the Kid Talk schedule and protocols will enable school representatives to maximize their time at the event, it is inevitable that there will be a need for follow-up conversations with colleagues from different schools. Because of this, we encourage participants to exchange contact information to continue their communications beyond the event.

After the Kid Talk, participants will leave equipped with knowledge to share back at home base and are encouraged to use this information to develop, implement, and monitor action plans to support specific students. Kid Talk participants are also encouraged to check in with each other throughout the year to celebrate progress and brainstorm solutions.

+ IS PARTICIPATION IN THE KID TALK PORTION MANDATORY?

No. Your LEA may elect to only participate in the Data Exchange. However, participation in the Data Exchange is a prerequisite for Kid Talk.

+ WHO SHOULD ATTEND THE KID TALK?

When LEAs register for the Data Exchange, they are also encouraged to indicate their interest in having their campuses participate in the Kid Talk and to identify a Kid Talk coordinator for their LEA. The Kid Talk coordinator will be responsible for identifying which specific campuses from their LEA will participate and the individuals who will attend. Because staff roles vary widely across schools, there isn’t a “common” position title we recommend attend. For example, last year, we had attendees range from principals, assistant principals, 9th grade deans, 9th grade counselors, to data reps – all of whom provided feedback that the experience was beneficial. As your LEA considers which campus representatives are well-positioned to attend the Kid Talk, we encourage you to consider those who manage student course placement/schedules, coordinate student supports and interventions, and/or are responsible for the distribution of information and can serve as a core resource for 9th grade-focused teachers and other staff as they develop relationships with students. Additionally, while we did have a couple schools with one representative attend last year’s event, many brought teams of two to four people.

+ BEYOND THE DATA EXCHANGE AND KID TALK, ARE THERE OTHER OPPORTUNITIES TO CONNECT WITH AND LEARN FROM OTHER PARTICIPATING LEAS?

Yes! Raise DC’s 9th Grade Counts Network (9GCN) meets bimonthly. This coalition of secondary schools, nonprofits, and District agencies launched the Bridge to High School Data Exchange and continues to work together to implement and scale practices for using this data to drive improved student outcomes. For more information on the 9GCN, contact Celine Fejeran, Deputy Director at Raise DC, at cfejeran@raisedc.org.

+ HOW CAN I VIEW AND/OR UPLOAD MY LEA'S DATA?

The Data Exchange utilizes two platforms, Box and Qlik. Once you have signed and submitted your LEA Commitment and Data Consent Forms, you will receive an email from OSSE with directions and credentials to access Box and Qlik.

Box is used to download the required data templates and upload completed templates with your students' data. Your user ID and password for Box are the same credentials you use for eSchoolPlus. LEAs with middle schools will also be able to securely access via Box 9th grade enrollment reports and key 9th grade outcomes data on their alumni. Qlik is used by LEAs with high schools to securely view data on their enrolling 9th graders. Your user ID and password for Qlik are the same credentials you use for SLED (Statewide Longitudinal Education Data system).

If you cannot remember your login credentials or have moved to a new LEA and need to update your access, please contact sled.info@dc.gov and copy Jessica Jackson (jessicak.jackson@dc.gov).

+ I LOGGED ONTO BOX AND/OR QLIK, BUT I DON’T SEE ANY DATA/INCOMPLETE DATA. WHAT’S GOING ON?

There are a few reasons why you may not be able to see student data or are only seeing incomplete data.

  • Check that your login credentials are up to date. Remember that your Box user ID and password are the same credentials you use for eSchoolPlus, and your Qlik user ID and password are the same credentials you use for SLED. You must be assigned to your current LEA. If you need to update your access to reflect your current LEA, please contact Sled.info@dc.gov and copy Jessica Jackson (jessicak.jackson@dc.gov).
  • Your LEA (or another participating LEA) did not complete and submit a requisite data template. Since the Data Exchange is voluntary, it is critical that each LEA contributes relevant data, so all participating schools – and, ultimately, the students they serve – benefit. If you are a middle school attempting to view 9th grade enrollment and outcomes data for your former 8th graders, you are expected to have previously submitted a completed 8th grade template. If you are a high school attempting to view data on your incoming 9th graders, you are expected to have submitted completed 9th grade mid-year and end-of-year data templates for the previous year.
  • Your student(s) enrolled from/to a private school, homeschool, out-of-state school, or a non-participating LEA.
  • For further questions, please contact Jessica Jackson at jessicak.jackson@dc.gov.

Have an additional question?

Got a question that wasn’t answered on the FAQ? Submit it below, and we’ll get back to you within 24 hours!


SY18-19 BRIDGE TO HIGH SCHOOL DATA EXCHANGE AND KID TALK DEADLINES

Dates subject to change; please check back periodically.

PARTICIPATING HIGH SCHOOLS:

  • March 19, 2018: LEA registration for SY18-19 Bridge to High School Data Exchange and Kid Talk opens
  • April 30, 2018: LEA Commitment Form and Data Consent Form due
  • June 8, 2018: SLED-provided data on enrolled 9th graders available in Qlik:
    • Attendance (Only for students enrolling from participating middle schools)
    • Demographic information
    • SPED (Primary disability and level) status
    • ELL status
    • Currently available PARCC scores
    • Free and Reduced Lunch status
    • “At-risk” status (Per UPSFF definition)
  • July 16, 2018: Kid Talk materials distributed to participating LEAs
  • July 27, 2018: Additional data available in Qlik, including:
    • Updated enrollment roster
    • SLED-provided data
    • Middle school-provided data
      Note: Qlik view will continuously update based on enrollment and attendance data
  • Aug. 3, 2018: Kid Talk from 9 a.m. - 12 p.m.
  • Jan. 15, 2019: 9th grade mid-year data templates available in Box to collect mid-year English and math course grades
  • Feb. 15, 2019: Completed 9th grade mid-year data templates due (uploaded to Box)
  • June 1, 2019: 9th grade end-of-year data template available in Box to collect:
    • Final English and math course grades
    • Total first-year credits accrued
  • July 26, 2019: Completed 9th grade end-of-year data template due (uploaded to Box)**

    **Prerequisite for participation in next school year's Data Exchange

PARTICIPATING MIDDLE SCHOOLS:

  • March 19, 2018: LEA registration for SY18-19 Bridge to High School Data Exchange and Kid Talk opens
  • April 30, 2018: LEA Commitment Form and Data Consent Form due
  • June 1, 2018: 8th grade data templates available in Box to collect:
    • Final 8th grade math and English grades and specific course names (Required)
    • Final 8th grade interim assessment data (MAP, ANet, or i-Ready) (Required)
    • School point of contact information (Required)
    • Anecdotal information regarding students' strengths (Optional)
  • July 13, 2018: 8th grade data templates due (uploaded to Box)
  • July 16, 2018: Kid Talk materials distributed to participating LEAs
  • Early August: Kid Talk from 9 a.m. - 12 p.m.
  • Nov. 2, 2018: High school enrollment report available in Box*
  • Feb. 22, 2019: 9th grade mid-year data available in Box*
  • Aug. 2, 2019: 9th grade end-of-year data available in Box*

*Contingent on submission of completed 8th grade data template


SY17-18 BRIDGE TO HIGH SCHOOL DATA EXCHANGE AND KID TALK CALENDAR

Dates subject to change; please check back periodically

PARTICIPATING HIGH SCHOOLS:

  • June 9, 2017: Schools are able to access via Qlik an initial list of all incoming first-time 9th graders who are enrolling in their school, with the following OSSE-provided student-level data:

    • Attendance* (Only for students enrolling from participating middle schools)
    • Demographic information
    • SPED (Primary disability and level) status
    • ELL status
    • Currently available PARCC scores
    • Free and Reduced Lunch status
    • “At-risk” status (Per UPSFF definition)
  • July 21, 2017: Schools receive an updated enrollment list with the aforementioned OSSE-provided data, plus additional data for students enrolling from participating middle schools (See adjacent column)
  • Aug. 11, 2017: Qlik updated to reflect current enrollment along with aforementioned individual student data
  • Nov. 3, 2017: Feedback surveys due
  • Jan. 22, 2018: Schools receive "loopback" data templates for mid-year grades
  • Feb. 16, 2018: Schools submit via a secured site mid-year math and English grades for all first-time 9th graders, to be distributed back to relevant participating middle schools
  • June 1, 2018: Schools receive "loopback" data templates for final math and English grades and total credits accrued
  • July 20, 2018: Schools submit via a secured site final math and English grades and total credits accrued for all first-time 9th graders, to be distributed back to relevant participating middle schools*

*Requirement of participation in next school year's Data Exchange

PARTICIPATING MIDDLE SCHOOLS:

  • June 2, 2017: Schools receive an email directing them to a secured site, which will contain a data submission template for all exiting 8th graders
  • July 14, 2017: Schools submit via a secured site the following data for all exiting 8th graders:
    • Final 8th grade math and English grades and specific course names (Required)
    • Final 8th grade interim assessment data (MAP, ANet, or i-Ready) (Required)
    • School point of contact information (Required)
    • Anecdotal information regarding students’ strengths (Optional)
  • Nov. 3, 2017: Feedback surveys due
  • Oct. 31, 2017: Schools receive a list of high schools where their exited 8th graders enrolled
  • March 1, 2018: Schools receive mid-year 9th grade math and English course grades for exited 8th graders attending a participating high school
  • July 31, 2018: Schools receive the following outcomes data for exited 8th graders attending a participating high school:
    • Final 9th grade math and English grades
    • Total number of first-year credits accrued
    • Promotion status