Bridge to High School Data Exchange

Data Exchange & KID TALK

In DC, students and families have many high school options to choose among. However, this choice landscape often presents logistical challenges for high schools, with many enrolling students from dozens of different middle schools – across DCPS and public charter schools – but lacking key quantitative and qualitative information upfront to serve incoming 9th graders well.

Created by schools, for schools, the Bridge to High School Data Exchange and Kid Talks equip educators with key student-level information and opportunities to connect with one another to better serve rising 9th graders.

 

WHY FOCUS ON THE TRANSITION TO 9TH GRADE?

The transition from 8th through 9th grades is a critical time for students. A 2014 comprehensive study of DC high school students found that 26% of the variation in their chances of graduating could be explained by 8th grade characteristics, with key predictive factors including SPED, ELL, and overage status; math and reading proficiency levels; absences; and course performance. The study also found that roughly half of first-time 9th graders were “off track” by the end of their freshman year. By leveraging data and insights on incoming 9th graders early and consistently, schools have a better chance of targeting the right supports to ensure more and more students start high school off on the right foot.

 

WHAT IS THE BRIDGE TO HIGH SCHOOL DATA EXCHANGE AND KID TALK?

Launched in 2016, the Bridge to High School Data Exchange (Data Exchange) is a standardized process that transmits individual-level data quickly, automatically, and consistently for students as they move from middle to high school.

As a complement to the information shared through the Data Exchange, the Kid Talk offers middle and high school staff the opportunity to connect with one another in person to 1) review 8th grade data and offer insights to guide student-specific planning for rising 9th graders, and 2) launch ongoing working relationships between middle and high schools to continue to support shared students throughout their freshman year.

 

WHAT CAN I EXPECT AS A PARTICIPATING LEA?

If your LEA serves 8th graders:

  • You are required to submit final 8th grade math and English grades and course names; final interim assessment data (MAP, ANet, or i-Ready); anecdotal information regarding students’ strengths (optional).  (Additional standardized data – e.g. demographic information, SPED status, ELL status, attendance, and PARCC scores – will be provided by OSSE.)
  • You are invited to participate in the Kid Talk, where you can meet with staff from high schools where your exiting 8th graders will be enrolling, to review key data and offer insights to help high schools prepare for their incoming students.
  • You will receive an enrollment report identifying where your exited 8th graders enrolled for 9th grade, as well as mid-year and end-of-year 9th grade math and English course grades and total number of first-year credits accrued for students attending a participating high school.

If your LEA serves 9th graders:

  • Throughout the summer, you will receive key data on enrolling 9th graders (e.g. demographic information, SPED status, ELL status, attendance, PARCC scores, interim assessment data, final 8th grade math and English course names and grades, anecdotal information) to help plan course placement, resource allocation, and other necessary transition supports.
  • You are invited to participate in the Kid Talk, where you can meet with staff from middle schools from which your incoming 9th graders will be enrolling, to review key data and solicit insights to help you prepare
  • You are required to submit mid- and end-of-year 9th grade math and English grades and total first year credits accrued to be distributed back to participating middle schools.

 

Interested in learning more?

SY2018 – 2019:

B2HSFAQ
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CommitmentForm
  • Overview (webinar)

  • FAQs

  • Calendar

  • Commitment Form (Required)

  • OSSE Data Consent Form (Required)

SY2017-2018:

  • Calendar

We’re recruiting LEAs for the SY18-19 Bridge to High School Data Exchange and Kid Talk! LEA Commitment and Data Consent Forms must be submitted by April 30, 2018.

 

FREQUENTLY ASKED QUESTIONS

+ Who manages the Bridge to High School Data Exchange and Kid Talks?

This project was originally designed and launched by Raise DC’s 9th Grade Counts Network and is jointly managed by Raise DC and the Office of the State Superintendent of Education (OSSE).

+ How will student-level data be collected and transmitted? What about student privacy protections?

In compliance with FERPA guidelines, upon enrollment verification, student-level data may be transferred among LEAs through an approved sponsoring organization (OSSE). All participating LEAs must submit a Data Consent Form to participate in this project.

The Data Exchange collects student-level information from two sources: OSSE’s Statewide Longitudinal Education Data system (SLED) and LEAs. While most data points are provided by SLED (e.g. demographic data, attendance, SPED, and ELL status), there are a few select data points that must be provided by LEAs (e.g. course grades). The LEA-provided data is uploaded securely through Box and are is integrated into SLED. Once collected, all student data is then distributed via the Qlik platform. While Raise DC provides project management support, it will not have access to student-level data. LEAs agree to destroy all personally identifiable data in accordance with the Data Consent Form.

+ Which LEAs participated last year?

+ Our LEA participated in the Data Exchange and/or Kid Talk last year. Do we need to submit new Commitment and Data Acknowledgement Forms for SY18-19?

Yes. Both the LEA Commitment Form and Data Consent Forms are due April 30, 2018.

+ Do DC private schools participate? What about out-of-state schools?

Currently, only DC public LEAs (DCPS and public charter schools) can elect to participate in the Bridge to High School Data Exchange and Kid Talk.

+ Is participation in the Kid Talk portion mandatory?

No. Your LEA may elect to only participate in the Data Exchange. However, participation in the Data Exchange is a prerequisite for Kid Talk.

+ Beyond the Data Exchange and Kid Talk, are there other opportunities to connect with and learn from other participating LEAs?

Yes! Raise DC’s 9th Grade Counts Network (9GCN) meets bimonthly. This coalition of secondary schools, nonprofits, and District agencies launched the Bridge to High School Data Exchange and continues to work together to implement and scale practices for using this data to drive improved student outcomes.

+ How will I access the Data Exchange?

Once you have signed and submitted your LEA Commitment and Data Consent Forms, you will receive an email from OSSE with directions and credentials to access to the Bridge to High School application. The Data Exchange can be found in Qlik.

+ I participated in the Data Exchange last year, but I can't remember my password. How can I reset it?

Your user ID and Password for the Data Exchange (Qlik) are the same credentials you use for for SLED (Statewide Longitudinal Education Data). If you cannot remember your login credentials or have moved to a new LEA and need to update your access, please contact sled.info@dc.gov.

Have an additional question?

Got a question that wasn’t answered on the FAQ? Submit it below, and we’ll get back to you within 24 hours!

 

SY18-19 BRIDGE TO HIGH SCHOOL DATA EXCHANGE AND KID TALK CALENDAR

Dates subject to change; please check back periodically.

PARTICIPATING HIGH SCHOOLS:

  • March 12, 2018: LEA registration for SY18-19 Bridge to High School Data Exchange and Kid Talk opens
    (Commitment Form and OSSE Data Consent Form)
  • April 30, 2018: LEA Commitment Form and Data Consent Form due
  • June 8, 2018: Round 1 data available in Qlik for enrolling 9th graders (SLED-provided data only):
    • Attendance* (Only for students enrolling from participating middle schools)
    • Demographic information
    • SPED (Primary disability and level) status
    • ELL status
    • Currently available PARCC scores
    • Free and Reduced Lunch status
    • “At-risk” status (Per UPSFF definition)
  • July 16, 2018: Kid Talk materials distributed to participating LEAs
  • July 20, 2018: Round 2 data available in Qlik, including:
    • Updated enrollment roster
    • SLED-provided data
    • Middle school-provided data
  • Aug. 3, 2018: Round 3 (final) data available in Qlik, including:
    • Updated enrollment roster
    • SLED-provided data
    • Middle school-provided data
  • Early August: Kid Talk
  • Jan. 25, 2019: 9th grade mid-year data templates available to collect mid-year English and math course grades
  • Feb. 15, 2019: Completed 9th grade mid-year data templates due
  • June 1, 2019: 9th grade end-of-year data template available to collect:
    • Final English and math course grades
    • Total first-year credits accrued
  • July 26, 2019: Completed 9th grade end-of-year data template due

PARTICIPATING MIDDLE SCHOOLS:

  • March 12, 2018: LEA registration for SY18-19 Bridge to High School Data Exchange and Kid Talk opens
    (Commitment Form and OSSE Data Consent Form)
  • April 30, 2018: LEA Commitment Form and Data Consent Form due
  • June 1, 2018: 8th grade data templates available to collect:
    • Final 8th grade math and English grades and specific course names (Required)
    • Final 8th grade interim assessment data (MAP, ANet, or i-Ready) (Required)
    • School point of contact information (Required)
    • Anecdotal information regarding students' strengths (Optional)
  • July 13, 2018: 8th grade data templates due
  • July 16, 2018: Kid Talk materials distributed to participating LEAs
  • Early August: Kid Talk
  • Nov. 2, 2018: High school enrollment report available
  • Feb. 22, 2019: 9th grade mid-year data available in Qlik
  • Aug. 2, 2019: 9th grade end-of-year data available in Qlik

 

SY17-18 BRIDGE TO HIGH SCHOOL DATA EXCHANGE AND KID TALK CALENDAR

Dates subject to change; please check back periodically

PARTICIPATING HIGH SCHOOLS:

  • June 9, 2017: Schools are able to access via Qlik an initial list of all incoming first-time 9th graders who are enrolling in their school, with the following OSSE-provided student-level data:

    • Attendance* (Only for students enrolling from participating middle schools)
    • Demographic information
    • SPED (Primary disability and level) status
    • ELL status
    • Currently available PARCC scores
    • Free and Reduced Lunch status
    • “At-risk” status (Per UPSFF definition)
  • July 21, 2017: Schools receive an updated enrollment list with the aforementioned OSSE-provided data, plus additional data for students enrolling from participating middle schools (See adjacent column)
  • Aug. 11, 2017: Qlik updated to reflect current enrollment along with aforementioned individual student data
  • Nov. 3, 2017: Feedback surveys due
  • Jan. 22, 2018: Schools receive "loopback" data templates for mid-year grades
  • Feb. 16, 2018: Schools submit via a secured site mid-year math and English grades for all first-time 9th graders, to be distributed back to relevant participating middle schools
  • June 1, 2018: Schools receive "loopback" data templates for final math and English grades and total credits accrued
  • July 20, 2018: Schools submit via a secured site final math and English grades and total credits accrued for all first-time 9th graders, to be distributed back to relevant participating middle schools

PARTICIPATING MIDDLE SCHOOLS:

  • June 2, 2017: Schools receive an email directing them to a secured site, which will contain a data submission template for all exiting 8th graders
  • July 14, 2017: Schools submit via a secured site the following data for all exiting 8th graders:
    • Final 8th grade math and English grades and specific course names (Required)
    • Final 8th grade interim assessment data (MAP, ANet, or i-Ready) (Required)
    • School point of contact information (Required)
    • Anecdotal information regarding students’ strengths (Optional)
  • Nov. 3, 2017: Feedback surveys due
  • Oct. 31, 2017: Schools receive a list of high schools where their exited 8th graders enrolled
  • March 1, 2018: Schools receive mid-year 9th grade math and English course grades for exited 8th graders attending a participating high school
  • July 31, 2018: Schools receive the following outcomes data for exited 8th graders attending a participating high school:
    • Final 9th grade math and English grades
    • Total number of first-year credits accrued
    • Promotion status